Corporate structure – Levels of legal control over a group dental practice
By Matt Dickstein
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When the partners in a group dental practice argue, usually it comes from one of these problem areas: control, compensation, exit. Today I’ll talk about control.
Levels of Legal Control
In brief, a corporation (or partnership) has the following levels of legal control:
|Level 1||Shareholders – they have baseline control, because they elect the directors||Partners – they have baseline control, because they elect the managing committee|
|Level 2||Directors – they make high-level decisions and control the executive officers||Managing Committee – makes high-level decisions and controls managing partner|
|Level 3||Executive Officers – have basic operational control, and direct the rank-and-file employees||Managing Partner – has basic operational control, and directs the rank-and-file employees|
|Level 4||The employees run the practice day-to-day|
Level #1: Shareholders / Partners. The shareholders elect the directors. The shareholders should meet at least once a year to do so. By controlling the composition of the board of directors, the shareholders can control the corporation. In most other respects, however, the shareholders (in their capacity as shareholders) have no control over the corporation, with exception for a handful of required votes on dissolution and the like.
*** In a partnership, the partners are akin to the shareholders. The partners as a group elect the managing committee.
Level #2: Board of Directors / Managing Committee. The board of directors controls over matters of general operating policy. These include, for example, the hiring and firing of officers, setting compensation, declaring bonuses, issuing stock, corporate borrowing and other big decisions. The board should not micro-manage the practice. Directors set the corporation’s policies, and they should leave to the officers the implementation of those policies.
*** A partnership might have a managing committee, which is akin to a board of directors.
Level #3: Officers / Managing Partner. The officers run the business. In CA, the corporation must have at least the following officers: president/CEO, corporate secretary and treasurer/CFO. One person can serve simultaneously in all 3 positions. The officers oversee the rest of the practice’s employees.
*** A partnership might have a managing partner, who is akin to the CEO, CFO and corporate secretary all rolled into one.
Level #4: Employees. The rank-and-file employees do the day-to-day work. Practice administrators usually are at this level.
CEO / Managing Partner
Many practices have a managing partner, who is akin to the CEO, CFO and corporate secretary all rolled into one. In many practices, the dentists don’t want to be bothered with management. Instead they prefer to focus on their individual practices. If that’s the case, the practice should provide special compensation to the managing partner, otherwise no one will do the job. It’s no fun managing other dentists.
If no one wants to be bothered with management, the managing partner by default has great power. Sometimes the other dentists don’t pay attention to management. Over time, management can carve out little fiefdoms for itself. For example, a managing partner can be the sole signer on bank accounts, the sole contact for accountants, bookkeepers and lawyers, the sole person to whom employees report, and more. If the managing partner leaves for any reason, or if the practice develops a split between warring factions, it will take time and effort for the other partners to pick up the pieces and keep the practice running.
We all know the quote “power corrupts; absolute power corrupts absolutely.” I think it more accurate to say that power deludes. It’s good to put boundaries around the exercise of power, to keep it realistic, transparent, and within the bounds of common sense.
The board or managing committee should actively and regularly examine the management of the practice. The CEO / managing partner should regularly report to the board or other shareholders or partners, including the delivery of quarterly financial statements. Oversight is the best way to keep things under control.
In some practices, the dentists might choose to have the corporate documents set forth in detail the limits on the powers and duties of the CEO / managing partner. For example, the CEO might have the unilateral right to incur expenses only up to $5,000, or enter into contracts with a maximum term of 1 year. To exceed those limits, the CEO would need the approval of the board of directors. In many cases, it’s good to rotate the position of CEO every couple of years.
That’s it for now.